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STUDENT ACADEMIC INTEGRITY

ALDAR University Policy Library

STANDARD 6. STUDENTS
V. STUDENT ACADEMIC INTEGRITY

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One of the main objectives of ADUC is to provide quality undergraduate education. All ADUC community members must show commitment to this objective, including an obligation to promote the highest standards of integrity in the study, instruction, and evaluation.

 

Dishonesty or unethical behavior has no place at ADUC. The academic process’s integrity requires fair and impartial evaluation by the faculty and honest academic conduct and effort by its students.

 

Therefore, students are expected to conduct themselves at the highest levels of responsibility while fulfilling their studies’ requirements. Similarly, the faculty has a responsibility to make clear to students the evaluation standards that apply and the resources that students may use in a given course.

 

Academic Misconduct 

Academic Misconduct refers mainly to Cheating, Plagiarism, Fabrication, and facilitation. ADUC takes all reported incidences of academic Misconduct seriously and ensures that they are dealt with efficiently and appropriately. 

 

Cheating 

Cheating is defined as using or attempting to use unauthorized means, information, or notes, in any course assessment or academic work. Cheating covers the following: 

  • Forms of Examination Cheating 
  • obtaining or providing unauthorized information during an examination through verbal, visual, electronic devices, or unauthorized use of books, notes, text, and other materials; 
  • facilitating other student’s copying from one’s paper or other’s; 
  • obtaining or providing information concerning all or part of an examination before that examination; 
  • taking an examination for another student, or arranging for another person to take an exam in one’s place; 
  • using solution manuals or other instructor manuals as an aid during the examination; 
  • stealing or attempting to steal examination papers, answer keys, or other related material; 
  • accessing unauthorized computer systems to copy examination papers, answer keys, or other related material; 
  • Submitting an assignment prepared, in full or part, by someone else 
  • Using the same assignment simultaneously in two or more courses without the full consent and approval of all concerned faculty members 

 

Plagiarism 

Plagiarism consists of deliberately and intentionally using another person’s work without properly acknowledging the source’s ownership in any academic activity. 

Plagiarism takes many forms and includes any of the following: 

  • extracting or reproducing substantial information from a source without proper citations, references, and acknowledgments; 
  • using someone else’s words, ideas, views, or conclusion without putting these words in quotation marks; 
  • submitting someone else’s work and only doing minor changes; 
  • paraphrasing or re-wording by submitting someone else’s work using one’s own words without proper referencing; 

All students found guilty of plagiarism in an academic activity are subject to disciplinary measures. The concerned faculty member must inform the Department Chair/Dean of all instances of plagiarism with evidence relevant to the accusation. 

 

Turnitin Usage Policy

Assessments to be checked for Plagiarism

Any assessment conducted without real-time proctoring/invigilation must be checked for Plagiarism/Fabrication or any such activity. These assessments can be Formative, Summative, Continuous Assessments, Final Exams/Projects, or any assessment considered for giving grades in a particular course. 

 

Class and Assignment Creation

  1. The faculty shall create the Class for each section and create assignments inside the class for each assessment.
  2. Faculty shall share the Class ID and Enrollment key with the students through LMS and enroll them in the class through ADUC student email ID.
  3. Additional Settings while creating the assignment shall be as follows:
    1. Allow only file types that Turnitin can check for similarity
    2. Allow submission after due date: NO
    3. Generate similarity report for submissions: YES
    4. Generate Similarity Reports for student submission: Immediately (First Report is Final)
    5. Exclude bibliographic materials from Similarity Index for all papers in this assignment? YES
    6. Exclude quoted materials from Similarity Index for all papers in this assignment? NO
    7. Exclude small sources? NO
      1. Set source exclusion threshold: 10 words
    8. Allow students to see Similarity Reports? YES
    9. Submit Papers to Standard Paper Repository
    10. Search options: 
      1. Student paper repository: Tick Mark
      2. Current and archived internet: Tick Mark
      3.  Periodicals, journals, & publications: Tick Mark

 

Student Submissions

  1. The student shall submit the assessment in the Turnitin through the ADUC Turnitin Student ID.
  2. The Assessment file available on the due date of assessment submission in the respective Turnitin Assignment-Class of student Turnitin account will be considered final. No resubmission shall be allowed.

 

Evaluating the Turnitin Report

  1. There is no minimum or maximum threshold of similarity percentage. The instructor shall judge the report as per academic and ethical protocols. A small percentage of similarity might be the main content or answer and shall be treated as plagiarized. 
  2. The instructor shall follow the disciplinary policy to report a Plagiarism case.

 

Fabrication 

Fabrication is to intentionally falsify or invent any data, information, or citation in any academic activity. 

Fabrication covers the following: 

  • listing sources and citations that do not exist or are not used in one’s academic work 
  • Making up names of books, page numbers, data, charts, tables, etc. 
  • falsifying results of conducted surveys and questionnaires 
  • using falsified data and information in any academic work 
  • reporting false information about others violating academic integrity 
  • using false personal and academic information in any ADUC official forms or applications

 

Disciplinary Measures 

ADUC expects students to maintain honesty and integrity in their academic performance. 

Faculty members have the primary responsibility of maintaining good academic practices. When a faculty member responsible for a course has reason to believe that an action of a student falls within one of the above definitions, the faculty member is obliged to take the following actions: 

In the event of fabrication and plagiarism, the following disciplinary measures will be applied: 

 

  • First-Time Offense 

The instructor should assign a grade of zero to the student work and report the case to the school’s Dean. The Dean will send a warning letter to the student. A copy of the warning letter will be sent to the General Registrar to be kept in the student record. 

 

  • Repeated Offense 

The faculty must report the incident to the School Dean. The Dean will summon the Academic Disciplinary Committee members for further action. Disciplinary measures depend on the severity of the offense and could range from failing the student in the course, suspension for one academic semester, to permanent dismissal from ADUC. 

 

Cheating during exams will be sanctioned by giving a grade of zero on the exam. In the event of cheating during the final exam, the following procedure will be applied: 

  • The invigilator(s) must submit a written report supported by evidence to the Examination Committee. 
  • The Examination Committee must communicate all cases to the Academic Disciplinary Committee for further actions. 

 

  • First Time offense 

Academic Disciplinary Committee will grade zero to the student’s final exam. A warning letter supported with evidence should be placed in the student’s record. 

 

  • Repeated Offense 

Academic Disciplinary Committee to decide further actions; Disciplinary measures depend on the severity of the offense and could range from failing the student in the course, suspension for one academic semester, to permanent dismissal from ADUC. 

 

Disciplinary Procedures 

  1. The concerned School Dean shall chair the Academic Disciplinary Committee. The Committee consists of the Department Chair, two faculty members.
  2. The Chair notifies, in writing, the student who committed the violation of the date, time, and place of the Disciplinary Committee’s meeting. 
  3. The Committee informs the concerned student of the charge(s) made against him/her. The student will be provided the opportunity to address the charges. For the investigation and fairness, the Committee may call on witnesses and/or provide any material evidence related to the case. 
  4. At the beginning of the hearing session, the Chair informs all Academic Disciplinary Committee members about the confidentiality of this session. 
  5. The Chair presents a short overview of the case, including information, evidence, and results of investigation processes. The Committee reserves the right to consult an expert in the field should a piece of evidence is too technical or difficult for the Committee to comprehend. The Committee may also call in witnesses to provide true and useful information related to the case. 
  6. The student must appear at the hearing session as scheduled unless, in unforeseen circumstances, the student must provide official documents to support and justify his/her absenteeism. 
  7. The Chair informs the student about the committed violation and its consequences and shares evidence with him/her: the Committee questions, individually and freely, the suspected violator and witnesses involved in the concerned case. 
  8. After the testimonies provided by the student and witnesses end, the Committee deliberates, votes, and decides by majority votes. 
  9. At the end of the hearing session, the Chair composes a letter addressed to the student, informing him/her about the Committee’s decision. The student must appeal the decision within five working days of notification. Failure to appeal will render the decision of the Committee final, not appealable, and instantly enforceable. 
  10. Copies of the letter will be sent to the Vice President for Academic Affairs, concerned School Dean, Office of the Registrar, and saved in the student’s record for as long as the student is enrolled at ADUC. 
  11. Minutes will be taken and signed by the Chair and members. 

 

Appeal 

The student may appeal only if he/she can provide substantiated new evidence to support his/her case. In case of lack of new elements or supportive evidence, the Vice President for Academic Affairs may deny the appeal request and confirm the earlier decisions. 

  • An appeal must be in writing and delivered to Vice President for Academic Affairs within five working days after the concerned student receives the decision letter. 
  • The Vice President for Academic Affairs will review the appeal to determine its viability in light of new evidence, facts, or arguments by the student 
  • The Vice President for Academic Affairs calls for a hearing session with the Academic Disciplinary Committee to discuss the appeal request 
  • Disciplinary measures may be reduced only if found to be substantially disproportionate to the offense or the case was mishandled 
  • In no circumstance, the appellant will suffer heavier disciplinary measures. 
  • In case of new evidence that justifies heavier disciplinary measures but is not considered by the Academic Disciplinary Committee, the Vice President for Academic Affairs will refer such evidence thereto for a decision to be taken. 
  • Decisions rendered by the Vice President for Academic Affairs are final, not appealable, in writing, and notified to the appellant within five working days. 
  • Copies of the Vice President for Academic Affairs decision will be sent to the concerned School Dean, Office of the Registrar, and saved in the student’s record.

 

Student Appeal 

The student may lodge an appeal only if he/she can provide substantiated new evidence to support his/her case. In case of lack of new elements or supportive evidence, the Vice President for Academic Affairs may deny the appeal request and confirm the earlier decisions. 

  1. An appeal must be in writing and delivered to Vice President for Academic Affairs within five working days after the concerned student receives the decision letter. 
  2. The appeal will be reviewed by the Vice President for Academic Affairs to determine its viability in light of new evidence, facts, or arguments by the student 
  3. The Vice President for Academic Affairs calls for a hearing session with the Academic Disciplinary Committee to discuss the appeal request 
  4. Disciplinary measures may be reduced only if found to be substantially disproportionate to the offense or the case was mishandled 
  5. In no circumstance, the appellant will suffer heavier disciplinary measures. 
  6. In case of new evidence that justifies heavier disciplinary measures but is not considered by the Academic Disciplinary Committee, the Vice President for Academic Affairs will refer such evidence thereto for a decision to be taken. 
  7. Decisions rendered by the Vice President for Academic Affairs are final, not appealable, in writing, and notified to the appellant within five working days. 
  8. Copies of the Vice President for Academic Affairs decision will be sent to the concerned School Dean, General Registrar, and saved in the student’s record.