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Standards1-Standing-committees

ALDAR University Policy Library

Standard 1. Governance and management STANDING COMMITTEES

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The following are the Standing committee in ADUC Organization Structure at the Institutional and Unit Level.

  1. College Council
  2. Advisory Board
  3. Academic Council
  4. School Council
  5. Institutional Effectiveness Committee
  6. Faculty Promotion Committee
  7. Planning and Budgeting Committee
  8. Curriculum Committee
  9. Advisory Committee
  10. Research Committee
  11. Health and Safety Committee
  12. E-learning Committee
  13. Ad-Hoc Committee(s)

 

COLLEGE COUNCIL

The Council has the authority to review all academic and administrative issues, policy, and procedures and make appropriate recommendations to the President. Chaired by the President, the Council holds regular meetings, and its deliberations are minuted.

 

Before the Council meeting, an agenda is circulated amongst all members. Members of the Council may propose additional items to the schedule. When required, the Council’s chairman may invite concerned department/service parties not represented in the Council to attend the meeting and participate in the deliberations.

 

Composition:

  1. Vice President for Academic Affairs
  2. Director, Institutional Effectiveness
  3. Director, Administration and Finance
  4. Dean of School(s)
  5. Dean, Research and Graduate Studies
  6. Dean, Student Affairs and Community Engagement

 

Terms of Reference

  1. Approval of study curricula and study plans and the development thereof
  2. Proposing new policies and changes to existing policies to the BOT for approval
  3. Working out a detailed academic calendar for ADUC following study needs and subject to general directives and determining holidays
  4. Approves faculty appointment and recommend promotion to the BOT for approval
  5. Promoting academic research and publication
  6. Review and recommend academic degrees to the BOT for approval
  7. Recommending the establishment of academic departments, their merger, or cancellation.
  8. Approval of community engagement plan
  9. Laying down conditions of student admission and transfer from and to ADUC
  10. The College Council will form permanent and ad hoc committees from its members to study cases referred to it and to submit detailed reports thereon for the discussions and the appropriate decisions taken in that regard
  11. Assesses, monitors, and report the risk to the BOT regularly
  12. Review the effectiveness of signed MOUs with external stakeholders
  13. Track and measures the progress of KPIs regularly
  14. Performing any other tasks assigned by the BOT

 

 

ADVISORY BOARD

Description

The Advisory Board comprises prominent members of the business community, civil society, and reputable academicians from both the UAE and abroad.

The Board meets twice a year. The President of ADUC serves as a chairperson of the Board.

Dates, time, and venue of the meetings will be set by the President and communicated to all Board members together with an agenda, at least one month before the scheduled meeting. Board members may propose additional points to be included in the agenda.

Minutes of the meeting will be prepared by the President’s Office and communicated to all Board members within one month after the meeting.

 An Annual Report summarizing the Advisory Board’s activities will be prepared by the President and communicated to the Board of Trustees of ADUC.

The Board serves in an advisory capacity to the President of ADUC. Its mandate is to advise ADUC on the general direction of the institution.

 

Composition

Membership of the Advisory Board will be between 6 to 8 persons. Members of the Advisory Board are selected and appointed by the President in consultation with the Board of Trustees of ADUC and recommendation from the schools’ Deans.

 Members of the Board serve for two years. No members can do more than two consecutive terms.

 

Terms of Reference

  1. Provide strategic guidance for the future orientation of ADUC.
  2. Provide inputs to the management regarding the range and quality of programs and activities offered by ADUC.
  3. Reflect on the adequacy and relevance of the Curriculum to the needs of the industry and other institutions of higher education.
  4. Promote the interests of ADUC in the local community
  5. Discuss general issues impacting the growth and development of ADUC.
  6. Provide inputs on curriculum development and research activities to enhance ADUC offerings.
  7. Support ADUC regarding Internships, company projects, and employment opportunities.

ACADEMIC COUNCIL

Description

The Academic Council (AC), chaired by the Vice President for Academic Affairs, main responsibility is the governance of ADUC academic affairs with a particular focus on academic quality of all programs, the implementation of ADUC education strategy, and the associated academic policies and procedures. The AC reviews and considers proposals submitted by the School Councils or individual committee members. The AC shall meet in a monthly basis during the semester and the AC reports to ADUC President.

Composition

 

The Academic Council composition will be as follows:

  1. Vice President for Academic Affairs (Chair)
  2. All School Deans (Members)
  3. Dean of Research and Graduates Studies (Member)
  4. Dean of Student Affairs and Community Services (Member)
  5. General Registrar (Member)

 

Term of Reference

  1. Provide direction and guidance to the schools’ curriculum Committees, on matters related to teaching, research, and community service.
  2. Maintain and enhance ADUC academic standards and oversee that associated academic policies and procedures are implemented.
  3. Approve the new student admissions, credit transfers, substitution of courses or any academic transaction proposed by the members.
  4. Explore opportunities and initiate the development of new programs.
  5. Review Substantive Changes proposed by the school
  6. Make recommendations relating to admission, registration, academic schedule, and programs of study.
  7. Monitor and report annually on the implementation of the academic plan.
  8. Advice on all matters related to academic affairs.

 

SCHOOL COUNCIL

Description

The School Council is chaired by the Dean of School. It has the authority to review the school’s academic and administrative issues, related policies and procedures and make appropriate recommendations to the Academic Council. the Council holds regular meetings, and its deliberations are minted. Before the Council meeting, an agenda is circulated amongst all members. Members of the Council may propose additional items to the schedule. When required, the Council’s chair may invite concerned department/service parties not represented in the Council to attend the meeting and participate in the deliberations.

 

Composition

  1. Chair of the Department
  2. All Faculty Members of the School

 

Terms of Reference

  1. Monitoring and supervising School academic progress
  2. Supervising and promoting academic research
  3. Reviewing the curriculum, proposing modifications to existing programs, proposing new courses or major alteration to existing courses
  4. Making recommendations on matters related to the academic staff of the school
  5. Setting up ad-hoc committees to review matters within its jurisdiction and advising the Dean
  6. Proposing to the Vice President for Academic Affairs the policies to improve the quality of the school services and educational programs
  7. Proposing changes and amendment to existing policies, rules, and regulations

 

e-LEARNING COMMITTEE

Description

E-Learning Committee shall provide support and guidance for faculty, student, and course effectiveness in online and hybrid modalities. This will include developing and enhancing processes and practices to support the successful implementation of Instruction and Student Service e-learning goals to assure effectively developed courses, prepared students, and supported faculties.

 

The committee will focus on the following areas:

  1. Quality Matters
  2. Faculty Training
  3. Documenting Processes
  4. Accessibility

 

Composition

  1. Vice President for Academic Affairs (chair)
  2. eLearning coordinator from each School (member)
  3. One representative from IT support(member)
  4. eLearning Content Developer (member)
  5. Instructional Designer (member)
  6. Library Head (member)

 

Terms of Reference

  1. Acts as the main point of contact for administration support issues in the use of educational technology
  2. Guides new development tools and interface design; assists in assessing and selecting new materials, including educational software
  3. Present sessions on emerging technologies to various departments and students
  4. Provides training to faculty and staff in LMS course design/delivery as well as other professional development sessions
  5. Guides new development tools and interface design; assists in assessing and selecting new materials
  6. Attend meetings, workshops, and conferences as required
  7. Schedule and manage online exam support
  8. Performs other related duties as assigned by the Chair

 

INSTITUTIONAL EFFECTIVENESS COMMITTEE

Description

The Institutional Effectiveness Committee (IEC) is chaired by the Director, Institutional Effectiveness and is responsible for monitoring, reviewing, assessing, and improving the Institutional processes and procedures with the support of the IEU. The IEC committee focus on the achievement of Institutional Goals and Objectives.

 

Composition

  1. Vice President Academic Affairs (Co-coordinator for Academic Units)
  2. Director, Administration & Finance (Co-coordinator for Academic Support Units)
  3. Deans of the schools
  4. Dean, SRGS
  5. Dean, SACE
  6. One representative from each department

 

Term of Reference of IEC:

  1. Evaluate the Institutional Effectiveness Framework, Processes, and Procedures.
  2. Ensure that all action plans and improvements provided by the units are aligned with the Strategic Plan
  3. Annually review the assessment results and recommend the corrective measures.
  4. Annually Review the resources required by the units to accomplish their goals and targets and their financial implications on the Annual budget
  5. Identify and monitor the exposure of ADUC to various risks, including Academic Risks, Teach-out Risks, Financial Risks, IT Risks, Facilities Risks, Internship Risks.

 

The IEC meets at the end of each regular semester; however, it can meet in between in case of any emergent requirement. An agenda for each meeting is circulated among the committee members a week before the scheduled date. The members can suggest any additional agenda as per their requirements.

The meeting minutes are circulated among the committee members for approval and forwarded to the President office and respective units for implementing the committee’s decisions.

 

FACULTY PROMOTION COMMITTEE

Description

The Faculty Promotion Committee will be chaired by the Vice President, Academics Affairs. The Committee is responsible to review and recommend applicants for promotion, to the President based on the criteria mentioned in the Policies and Procedure Manual. The FPC meets at regular interval as required and guided by the Chair of the Committee.

 

Composition

  1. Dean of all the Schools
  2. Dean, Research and Graduate Studies
  3. Dean, Student Affairs and Community Engagement
  4. Director, Institutional Effectiveness (Ex-Officio)

 

Term of Reference of IEC:

  1. Reviewing the recommendations made by the Dean of the School regarding the promotion or rank amendment application of Faculty member.
  2. Identifying and communicating with the external reviewer for revieing the research work of the applicant.
  3. Ensuring the fulfillment of promotion criteria by the applicant.
  4. Recommending the promotion to the President or rejection of promotion application of the applicant.

 

PLANING AND BUDGETING COMMITTEE

Description

The Planning and Budgeting Committee is chaired by the Director, Administration and Finance. It is in charge of reviewing the budget to integrate strategic and operational planning by putting together the financial, academic, and support services of ADUC. Accordingly, the Committee shall make recommendations to the President regarding the development, implementation of these budgets, plans, prioritization, and alignment with the goals of ADUC.

 

Composition

  • Vice President for Academic Affairs
  • Director, Institutional Effectiveness
  • Dean of School(s)
  • Units Heads
  • Director, IE (Member)

 

Terms of Reference 

  • Allocates ADUC budget per the strategic objectives
  • Identifies ADUC’s academic and fiscal priorities.
  • Assists in the preparation of ADUC Budget through consultation with Deans and Units Heads and by reviewing budgetary issues with them. 
  • Submits recommendations to the President before finalizing the annual budget. 
  • Introducing any proposed changes to the budget or the budgeting system. 

 

CURRICULUM COMMITTEE

Description

The Curriculum Committee is a Department level committee for each department in a School. It is chaired by the Chair of the Department. It provides peer involvement by faculty members to review, evaluate, and recommend changes in curricula. It makes recommendations for adding, expanding, deleting, or modifying course syllabuses through instructor review at the end of each semester or academic year.

 

Composition

  1. Chair of the Committee (to be appointed by the Dean of the School)
  2. Two Faculty members from each department

 

Terms of Reference

  1. Review all existing courses periodically and recommend the School Council changes to the concerned courses.
  2. Examine program level changes and make recommendations accordingly.
  3. Make recommendations to the School Council regarding proposed minor, major or substantive changes in the curriculum.
  4. Make recommendations to the School Council regarding changes in teaching and learning methods.

 

ADVISORY COMMITTEE

Description

The Advisory Committee is a school level committee chaired by the Dean of the School. The committee serves as a guide and reference point to enrich the Program with latest Industry requirement and other development in the respective fields. The committee serves as an important source in the development of new programs and revamping the existing programs. The external members can be nominated by the Dean for a two year period which can be extended maximum for one more term.

 

Composition

  1. Chair of the Department
  2. Minimum two members from the industry related to each concentration as “Concentration Specialist”.
  3. Maximum number of each School serves as chair.

All other members can 5, excluding Dean and Chair and members related to concentration.

 

Terms of Reference

  1. Support the Programs/Schools by assisting with students’ internship and job placement.
  2. Provide feedback on the job market trends and requirements in terms of qualifications.
  3. Provide advice to the school on its programs and future needs of the market.
  4. Advising Faculty and Staff for Professional Development and Capacity Building.

 

RESEARCH

RESERCH COMMITTEE

Description

The Research Committee is an Institutional level committee chaired by the Dean, SRGS. The main purpose of the Committee is to support research and develop policies and procedures to enhance research quality, relevance, and its impact at the institutional and community level. The Committee shall meet once per semester.

 

Composition

  1. one representative as Research Coordinator from each school.

 

Terms of Reference

  1. To review and make recommendations in matters related to promoting excellence in research and scholarly work. 
  2. Foster a vibrant and stimulating research environment at ADUC.
  3. Increase the number of faculty members publishing in high-quality journals. 
  4. In collaboration with schools, define research targets and extend support to achieve these targets. 
  5. Encourage multidisciplinary research among various schools. 
  6. Enhance the research culture at ADUC.
  7. Assist schools in organizing national and international scientific conferences. 

 

HEALTH AND SAFETY COMMITTEE

Description

The Health and Safety committee is ideally comprised of a member from each department. Each member is to advise/report to the Head of the ADUC HS committee designated as ADUC safety officer. He reports to the Vice President for Academic Affairs. The Vice President for Academic Affairs and the ADUC safety officer ensure ADUC members are knowledgeable and compliant with ADUC Health and Safety Policy and its regulations. The ADUC Health and Safety procedures are publicized and easily accessible to all ADUC staff and students.

 

Composition:

  1. Chair, a nominee of the President
  2. Professional Staff
  3. School representative
  4. Administrative units and controlled entities representative
  5. Administrative staff (Secretary)

 

Terms of Reference

  1. Periodically verify that all safety measures are in place and that funding and other resources for safety measures are adequate.
  2. Confirms that all accidents within the confines of ADUC or involving ADUC’s students/staff have been recorded in the ADUC accident logbook.
  3. To disseminate safety information to staff and students.
  4. To review the health and safety protocols at regular intervals.
  5. To provide for adequate training in “Health and Safety” for students and staff.

AD-HOC COMMITTEE(s)

The Ad Hoc committees can be formed as per the Unit heads’ operation requirements. The Vice President for Academic Affairs Office shall be notified of each Ad-Hoc committee formation.

  1. Faculty/Staff Disciplinary Committee
  2. Grievance Committee
  3. Any Other as per requirement