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RISK MANAGEMENT

ALDAR University Policy Library

Standard 1. Governance and management RISK MANAGEMENT

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The risk management plan aims to identify the probability of having negative consequences of certain incidents that might occur during the normal course of operations and thus clarifying the coordinated activities to mitigate the risk affect to ADUC’s. Each activity or task carries some element of risk; therefore, it is imperative to have a proper risk management policy to identify and tackle risks that may affect the functioning and outcomes of various business operations, tasks, and activities.

 

ADUC’s management introduces a risk management plan as an institutional framework that provides guidelines to monitor and track possible risk factors via a Risk Register that might cause disruptions to the smooth functioning of business operations, the fulfillment of its mission, or strategic goals. The ADUC risk management plan is tailored around international standards and the CAA risk management guidelines.

 

PURPOSE

The purpose of the ADUC Risk Management Plan is to identify operational, environment, safety and health hazard associated with services, assessing the risk involved and applying control measures to control the hazards and minimize the risk. Risk Assessment is carried out for all activities which as performed at ALDAR University College Campus.

 

SCOPE

The Risk Management procedure is applicable to the assessment of all the risks including the health and safety risks associated with the day–to-day tasks and activities performed by ADUC directly or indirectly via contractors.

 

RISK MANAGEMENT APPROACH

  1. ADUC must ensure that all significant hazards within its scope are identified, properly assessed and that the risks are eliminated or controlled as reasonably practicable as possible.
  2. Appropriate information, instructions and training shall be provided along with supervision to staff, contractors, and other affected people.
  3. Risk assessments shall be reviewed by the risk owners at regular intervals or when any significant change takes place.
  4. Supervisor, technicians, and contractors shall adhere to the work procedures established to reduce any safety and health risks at workplace.
  5. Shortcomings in the risk control measures or safe work procedures shall be informed to the HSE officer.
  6. Contractors shall provide a risk assessment along with a method statement prior to commencing any job of hazardous nature in buildings / property.
  7. A list of machinery, tools and equipment’s used shall also be specified to the HSE officer.
  8. HSE officer shall review and approve the jobs of hazardous activities to be performed by contractors.

 

ROLES AND RESPONSIBILITIES

HSE Officer:

  • Assist the department to carry out the Risk Assessment.
  • Maintain the approved Risk assessment Register and Significant Risk Register

Head, Student’s services:

  • Ensure the Risk Assessment has been carried
  • Recommend Health & Safety objectives and targets

Services Coordinator:

  • Assist HSE Officer to maintain approved Risk Assessment records.

 

RISK ASSESSMENT PROCESS

The risk assessment process is made up of the following seven steps: –

  1. PREPARATION
  • Information necessary for Risk Assessment shall be obtained from:
  • Building layout
  • Method statement and / or work instructions
  • Safe work procedures
  • Material safety data sheet
  • Relevant legislation, codes of practices or specification
  • List of machinery, tools and equipment used
  • Copies of any relevant previous risk assessment

 

  1. BREAKDOWN WORK ACTIVITIES
  • Break down the process or work activities into key steps.

 

  1. COVID-19 RISK MANAGEMENT
  • Adequate information to be given all the employees through emails, display posters, notices etc.
  • Employees coming from vacation must observe a 10days house quarantine prior to resume their works or as per the Current DHA requirements.
  • Employees must be encouraged to report any changes with their health
  • conditions like headache, breathing difficulties, fever, cough, or tiredness if any to their immediate supervisors.
  • Provision of periodical cleaning and disinfect for all the campus.
  • Provision of Face mask for all the staff, student and visitor who enter in the ADUC premises.
  • Provision of Hand sanitizers dispenser in each floor and lift lobbies

 

  1. HAZARD IDENTIFICATION
  • Identify the hazards associated with the activity. It can be physical, chemical, fire, safety, etc.
  • HSE Officer shall list the hazards and their consequence in the Risk Assessment Register
  • Consider the operations condition (Normal / Abnormal / Emergency).

 

  1. RISK EVALUATION
  • The health and safety officer:
  • Identify the existing risk control measures for each activity.
  • Assess the potential Severity of the hazards according to the Risk Matrix.
  • Assign the severity level based on the identified consequence. (Ref: Severity in the Risk Matrix)
  • Determine the likelihood of occurrence. Assign the occurrence likelihood by identifying consequence.
  • To minimize the subjectivity of estimating likelihood, the following sources of information shall be considered:
    • Past incident and accident records
    • Industry practice and experience
  • Evaluate the assessed risk for Legal Compliance. If the activities comply with the legal requirement, then it is considered as rating 1. In case any non-compliance of legal requirement, it is considered as rating 10. The severity and the Likelihood are then multiplied with the Legal Compliance for final ratings. The details are recorded in the Risk Assessment Record.

Risk = Likelihood (A1) x Severity x Legal

  • Classify the risk level as Low, Medium, or High. To determine the risk level, select the appropriate row for Severity and the appropriate column for likelihood (A1); the intersect cell is the Risk Level.

 

  1. RISK CONTROL
  • The HSE officer reviews and evaluates the Significant Risk based upon the following criteria for significance:
    • High Risk (13 – 25) – Discontinue with the activity
    • Medium Risk (8 – 12)
    • Low Risk (1 to 7)
  • During the evaluation, any risks score greater than 10 shall be considered as significant risks and these shall be recorded in Significant Risk Register.
  • Significant Risk Register may be used to update those risks arising from specialist contractor’s activities that need actions to bring down to as Low as Reasonably Practical (ALARP).
  • The control measures selected should follow the hierarchy of control. These measures can be implemented together.
    • Elimination
    • Substitution
    • Controls (Engineering)
    • Administrative (Procedure, Training & Awareness)
    • Personal protective equipment
    • Emergency preparedness
  • Objectives, Targets and Programs: Where further control measures are deemed to be required, then relevant Objectives and Management Programs would be defined.

 

  1. ESTABLISHING ADDITIONAL CONTROLS
  • For the identified high-risk ratings, the respective departments shall propose additional control measures and complete the residual risk assessment.
  • Based on the proposed additional control measures, Severity and Likelihood (A2) is selected from the Risk matrix.
  • The scoring details and rating after proposed measures are also recorded in the Risk Assessment Register.

Residual Risk Rating = Likelihood (A2) x Severity x Legal

  • The responsible person / department to monitor the risks are also mentioned in the register.

 

  1. IMPLEMENTATION OF MITIGATIONS AND REVIEW
  • Record the name of the official, who is responsible to monitor, in the Risk Assessment Register.

Before implementation, the risk assessment must be reviewed by the HSE Officer.