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The Program Planning is conducted at the school level under the supervision of Vice President Academic Affairs. The exercise is conducted for the purpose of seeking Initial Accreditation of a specific program from MOE-CAA.


The Chair of the department ensures the following in the proposal:

  1. The curriculum complies with the requirements that are stated in the CAA standards
  2. The program’s goals are consistent and in line with those of the school, and that the needs of assessment and Feasibility studies were conducted using valid approaches.
  3. Identify the human and physical resources needed according to a plan once the program is offered.
  4. The total number of credit hours must not be less than the minimum number required by the CAA.
  5. Each part (General Education Courses, Core Courses, Advanced and Specialization Courses) must contain a sufficient number of elective courses to give flexibility to the students.


The proposal is introduced and discussed in the School Council and Based on the decision from School Council the proposal is forwarded to the Office of Vice President Academics to seek the approval of starting the Program Planning cycle from College Council.

Once the approval to start the Program Planning cycle is received from the College Council, the School Council formulates an Ad Hoc “Program Planning Committee” (PPC). The members of the Committee shall be as follows:

Chair of the Department two faculty members as per the area of specialization


The PPC shall design the program as per Standards 3 – Section 3.1 and Annexure 9 of CAA Standards 2019. The application of the PPC shall be guided by the “Procedural Manual for Initial Program Accreditation” by CAA. 

The application shall be approved by the School Council and sent to the College Council via Vice President Office. The College Council shall approve the proposal and send it for the approval from the Board of Trustees (BOT). the BOT discuss the proposal and can suggest changes. In case the BOT approves, the proposal is sent to the MOE-CAA for initial Accreditation.

Course Scheduling

The Dean and Chair at the School level shall prepare the Course Schedule for each semester as per the approved study plan. The following guidelines must be adhered while preparing the schedule:

  1. The projections for the expected number of students per program and course shall be extracted from the EIAS and consulted with the General registrar for the accuracy.
  1. GED courses shall be planned by the departmental chair in consultation with School Deans.
  2. The VP Academics shall coordinate among the Schools to ensure consistency and compliance as per policy.
  1. In case a course is demanded by the student out of credit hours that composes the program
  2. Name of Degree to be awarded in English and Arabic languages
  3. Graduation requirements as approved by the CAA.
  4. The definition of 1st,2nd , 3rd , 4thand 5th level of study (when applicable) in terms of the number of earned credit hours.
  5. The study plan, a survey shall be conducted by the Chair and the results shall be discussed with Academic advisors of the respective students to ensure financial feasibility and impact the following details should be provided:
  • Course ID, course name, number of credit hours, number of contact hours of Lectures, Lab, and Tutorial sessio
  • Category of the course:
  • General Education Courses
  • Core Courses
  • Advanced and Specialization (Concentration/Technical Elective/Free Elective) Courses
  • Prerequisite courses when applicable
  • The number of Minimum earned credit hours required to register for the course.
  • The number of maximum earned credit hours the student may complete before registering for the course becomes mandatory.
  • The minimum English Proficiency Level, which is required before registration in the course, is allowed.


The Office of Admission and Registration enters the program details in the System upon receiving initial accreditation from the CAA.


Revision of a program 

Minor revision: 

A revision is considered as a minor revision if the revision is neither altered by the learning outcomes of the program nor the total number of credit hours of the program. 

The following are examples of minor changes: 

  • changes to textbooks or other learning resources. 
  • changes to prerequisites. 
  • changes to course codes or titles if the content of the course is accurately reflected. 
  • addition of new elective courses; changes to assessment procedures. 


The Dean may request approval from the School Council to: 

  • Introduce any of the changes above. 
  • change the delivery mode of a given course: addition of a tutorial session or changing 1 credit hour of lecture by a 2 hours of Laboratory work and vice versa. 
  • review the course description of a given course based  
  • on futurethe assessment of the program without altering the Matrix of objectives of the program. 


Major revision

Ensuing are instances of Major revision: 

  • change in the legal status or form of control of the institution, including a change in ownership or merger with another institution. 
  • significant alteration in the mission, goals or objectives of the institution (this would include the introduction of qualifications at a higher level). 
  • establish instruction in a significantly different format (such as an intensive term or weekend classes) or method of delivery (such as e-learning).
  • close one of the institution’s locations.
  • make significant changes in the organizational structure, such as separating one unit or institution into two or joining two separate units (such as two departments or colleges); 
  • enter a contractual relationship with another organization to provide instructional services.
  • change the language of instruction for any program.
  • change program admissions requirements from those approved by the Commission during the accreditation process.
  • make major reductions in program offerings as per.
  • increase or decrease the length and completion requirements of a program.
  • introduce non-credit courses or activities that affect the mission or alter faculty workload.  


Implementation of approved changes:

  • The General Registrar is responsible for the implementation of the changes on the study plan of student.