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LIBRARY POLICY, RESOURCES AND PROCEDURE

ALDAR University Policy Library

STANDARD 8. LEARNING RESOURCE CENTRE
A. LIBRARY POLICY, RESOURCES AND PROCEDURE

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Library Resources

  • Books
  • e-Journals & e-Magazines
  • e-Databases & Off-Campus Portal
    • ACM Digital Library 
    • IEEE Computer Society Digital Library
    • Proquest – ABI Inform Collection
    • E-Marefa
    • DeepKnowledge – Off-Campus Portal
  • Dissertation
  • CDs/DVDs
  • Personal Computers

 

*Access to the electronic resources available via Learning Management Systems (EIAS) and Off-Campus access (Deepknowledge Portal) and ADUC Website.

 

Collection Development Policy 

The Library Collection development and acquisition will be primarily based on the curricula requirements of the offered Programs. The print collection will be substantially expanded, and electronic resources will be added.

The Librarian will coordinate with the Vice President for Academic Affairs, Dean, Chairs, and Faculty of the Schools to develop an adequate library collection to support the programs’ instructional needs.

 

Acquisition Policy 

The library acquires print materials (books, periodicals, pamphlets, maps, etc.), audiovisual materials (microforms, audio cassettes, video cassettes, DVDs, etc.) electronic resources. 

Library acknowledges the continuous change and evolving process of information technologies and is open to new formats that support the mission of the library and ADUC 

The main points considered in the selection of materials are: 

  1. Popular appeal/demand. 
  2. Recommendations from faculty 
  3. Recommendations from students, staff, administration 
  4. Relevance to the curriculum and the course syllabi (textbooks, References) 
  5. Historical / cultural value 
  6. Level of interest for faculty and students 
  7. Budget availability 

 

Replacement of Library Materials 

Library staff periodically reviews missing or lost, damaged, or worn-out items for replacement. The selection criteria defined in this policy apply when reviewing this material. 

Additional considerations include: 

  1. Is there an ongoing demand for the item? What is the use? 
  2. Is the item available for purchase? What is the cost? 

 

Donation/Gift Policy 

ADUC library has its donation and gift books policy. The library welcomes gifts of books, journals, and items in other formats. Gifts are generally expected to supplement existing collections supporting ADUC teaching and research programs or provide the library with a core material in which there is a scholarly interest. To be accepted, all gifts must fall within the guidelines of the library’s collection development policy. 

 

Circulation Policy

The LRC computerized library system allows students, staff, and faculty members to reserve and borrow learning resources. Each staff/student member must present his/her valid staff/student card when borrowing or returning items.

 

Category

Books

Periodicals

CDs/DVDs

Dissertation

Loan Duration

Permanent Faculty 

02

05

05

Reference

Full Academic Semester

Part Time Faculty

02

05

05

Reference

Full Academic Semester

Staff 

03

03

03

Reference

21 Days 

Students 

02

Reference

Reference

Reference

07 Days 

 

Issue Policy

  1. Resources are issued within the issue limit of the user.
  2. The user should get the documents duly issued at the Circulation Counter. The documents should be collected in person.
  3. Course textbooks of the current semester will not be issued to the students.
  4. Dissertations are only for reference purposes. 

 

Reservation

  1. Resources can be reserved only when they are on loan.
  2. The availability of the reserved item would be informed through e-mail.
  3. The reserved resource should be collected from LRC 24 hours after intimation; otherwise, the reservation stands canceled.

 

Return

Books should be returned on or before the due date mentioned by the library.

 

Renewal

  1. Books can be renewed twice if there is no reservation against the particular item.
  2. The renewal has to be done by sending an e-mail to library @ library@aldar.ac.ae
  3. Periodicals and CDs/DVDs Resources will not be renewed.

 

Fine 

A fine of AED 1- per book/day would be charged for overdue books for Students

 

Lost / Damaged Resources

  1. The Users should report to Head Librarian if he/she loses or damages a particular resource.
  2. The Users should replace the resource at their own cost within 30 days.
  3. If the user fails to replace the book within the stipulated time, the LRC will initiate the purchase, and the user would be charged the actual cost of the resource plus 20% as an additional charge. 

 

Clearance Certificate/ No dues certificate

All those who leave ADUC must return, replace, or pay for all outstanding print and non-print materials that they have not returned to the library. ADUC Library will issue the clearance certificate to any faculty member only after he/she returns the borrowed materials from the library.

 

Copyright Protection Policy 

ADUC Copyright Law is derived from UAE Copyright Law which was first released in 1993 and 1994. Then the Copyright Law was published in the Official Gazette of UAE Federal Law No.7 of 2002 regarding Copyright and Related Rights.

The library makes every effort to comply with the copyright laws when acquiring or duplicating resources. Copyright exists to protect people’s economic and moral rights who create literary, dramatic, musical, and artistic works, films broadcasts, web sites, e-mail messages, sound recordings. It is, however, recognized that people might copy “insubstantial” amounts of such works without depriving the creators of income or infringing their moral rights.

The UAE Copyright Law governs the photocopying of copyrighted materials. Libraries and other nonprofit institutions are exempted from the law if the photocopy is used for research, scholarship, teaching, and studying.

 

Print Materials

  1. Books – up to two chapters or 10% – whichever is greater. 
  2. Journal articles- up to two articles from an issue or 10% – whichever is greater. 
  3. Conference proceedings- up to two papers or 10% – whichever is greater. 
  4. Short book, report, pamphlet – up to 10%, but not more than 20 pages. 
  5. Copied materials must be submitted with full reference citation.
  6. When copying any such source, an acknowledgment from the Librarian is required.

 

Non-Print/Electronic Materials

  1. ADUC Library’s non-print / electronic resources are covered by licensing agreements for nonprofit use by ADUC faculty, students, and staff for educational and research purposes only.
  2. Access to the resources should be at the Campus, via Learning Management Systems (EIAS) or Off-Campus access (Deepknowledge Portal) or ADUC Website.

 

Weeding Out Policy 

  1. Library staff periodically review missing, lost, damaged, or worn-out items to seek the suggestion from Learning Resource Committee members for replacement or weeding out from the library collection. To weed out, there may be some additions considerations, including: 
  2. Ages of titles about the subject matter, i.e., currency 
  3. Duplication (multiple copies that are no longer needed) 
  4. Materials containing outdated or inaccurate information 
  5. Materials of peripheral interest to the core mission 
  6. Physical condition (worn or damaged materials beyond repair) 
  7. Material that has not been used and has no long-term value 
  8. Ongoing demand for the item and its usage 

 

Classification and Cataloguing 

ALDAR University College library follows the 22nd edition of the Dewey decimal classification system. It follows AACR II cataloging its collection, and it uses Library of Congress subject headings for easy retrieval. 

All books and items are arranged on the Library Shelves according to the following codes: 

  •  

000

Computer Science, Information& General Work

  •  

100

Philosophy & psychology

  •  

200 

Religion 

  •  

300 

Social sciences 

  •  

400 

Language 

  •  

500 

Science 

  •  

600 

Technology 

  •  

700 

Arts & recreation 

  •  

800 

Literature 

  •  

900 

History 

 

OPAC (Online Public Access Catalogue) 

The library collections are managed through software called Resourcemate. It manages the library acquisitions, cataloging, circulation, and public access using the system. After library materials are electronically cataloged using the Online Public Access Catalog (OPAC) database, the library users export the bibliographic records to the website for use. Moreover, two computers are allocated in the Library for Online catalog services with Resource mate’s OPAC.

 

Library Services 

The library provides the following services to its users: 

  1. Online Public Access Catalogue (OPAC) 
  2. Internet/CD ROM Search Assistance 
  3. Online Resources Services (Proquest, ACM Digital Library, Emarefa) 
  4. Study Room Facility 
  5. News clipping Service 
  6. Reference/Referral Service 
  7. Current Awareness Service (CAS) 
  8. Selective Dissemination of Information (SDI) 
  9. Query Based Service (QBS) 
  10. Reprographic Services
  11. Table of Content 
  12. Formatting References

 

Library Timings 

The Library facility will be available for the students from 8:00 AM to 9:00 PM from Sunday to Thursday, and it opens from 2:00 PM – 8:00 PM on Fridays and 10.00 A.M – 7.00 PM on Saturdays. 

 

SDI/CAS Services 

The library offers Selective Dissemination of Information (SDI) and Current Awareness Service (CAS) through news updates, library information service, mails, seminars, orientation, and reference desk.

 

Support to Research Activity 

  1. Scholarly environment to perform their research 
  2. Scholarly resources of 5886 books, 8200+ periodicals, and electronic databases like Proquest, ACM Digital Library, IEEE Computer Society Digital Library, E-Marefa.
  3. Provision of online information services such as Current Awareness Service, Query Based Service, and Selective Dissemination of Information 
  4. Interlibrary Cooperation among the peers or through proper referral 
  5. Regular orientation for the needy to retrieve the information from various sources. 

 

Study Rooms 

There are three rooms available for students’ study. The rules and regulations are as follows: 

  1. The study rooms for students have to be reserved in advance. The group that wants to use the rooms for discussion should give their names and the time for use at least one day before the requirement. 
  2. The rooms are for studies and group discussion purposes only.
  3. The faculty members can use the rooms at their leisure.

 

Online Resource Service 

The library is equipped with 19 computer terminals with internet access. Students can access online databases (like Proquest-ABI Inform Collection, ACM Digital Library, IEEE Computer Society Digital Library, E-Marefa) subscribed by the library here. This database gives access to more than 8200 e-journals & E-Magazines.

 

General Rules of the Library 

  1. Be courteous to others by maintaining low voices. 
  2. Please take care of the materials borrowed. 
  3. Eatables and Food Drinks are strictly not allowed inside the library premises. 
  4. Using Audio devices (use of earphones is acceptable)
  5. Engagement in noisy activities (except in approved areas) is not allowed.
  6. Interrupting or disturbing other members in the library is prohibited.

 

Library Information Literacy Program 

ADUC information literacy program aims to achieve each individual’s academic success and cultivate initiative and integrity in information-seeking behavior to support life-long learning, research, and scholarly activity. 

The Information Literacy Program is based on the Association of College and Research Libraries (ACRL) Standards for Information Literacy Competency for Higher Education and Characteristics of Best Practices in Information Literacy. 

 

Information Literacy Policy 

The library extends information literacy to all stakeholders of ADUC through various methods: 

  1. Flyers: Essential information of ALDAR University College library is compiled in a handout format to be distributed for the needy users to get familiarized with the resources, facilities, services available for them. 
  2. Personal Assistance: Helping the students use the library for information retrieval, reference resources and services, the online catalog, and the Dewey decimal classification system, commonly used in many libraries and the ALDAR University College library. 
  3. Locating the Resources: Helping students develop a search strategy, search and access books through different types of searches in the online public access catalog, and read and understand the call numbers of the books and retrieve them from their location on the shelves. 
  4. Teaching the types of Resources: Introducing the freshman students about the general arrangement of books like Encyclopedias, Maps, and Dictionaries etc. 
  5. One on One Induction: The needy library users are encouraged to have one-on-one inductions to get familiarized with the library systems, resources, services, etc. 
  6. News Service: Readers of ALDAR University College library is updated with the latest news and information through various notice boards 
  7. Information Services: Library staff disseminates the various types of information to all stakeholders through current awareness service, selective dissemination of information to make them aware of the latest developments in their respective areas of interest. 
  8. Query Based Service: The Librarian will find the relevant information requested through a query by the concerned user and disseminate the same to perform their research and studies. 
  9. Table of contents: In this way, the library staff will be marketing the latest information in journals and magazines to perform the user’s research activities to accomplish their studies. 
  10. E-Resources: With the help of online resources-library databases, freely available websites, and open access journals are more important than ever before. 
  11. Thought for the Day: Daily motivational quotes are updated in the library notice board regularly to motivate users.
  12. Plagiarism Check: The library is always happy to help the students check plagiarism for their assignments and projects when seeking help in the Library computers.
  13. Signs and Pictures: Library resources and their locations are indicated through signboards, pictures, directions. 
  14. Library Sessions: Faculty and teaching staff organize the group discussions, assignment classes, and quiz programs in the library premises to make them aware of the facilities available to enhance their studies. 
  15. Book Talk: Occasionally, the library staff organizes the “Book Talk” by the in-house faculty or an outside expert for increasing the awareness of reading habits. 

 

Co-Operative Membership

This Memorandum of Understanding(MOU) is being entered into establishing and cooperating in research, education, and culture between educators and students from the United Arab Emirates.

 

ALDAR University College library has a Memorandum of Understanding(MoU) with the American College of Dubai to benefit its readers and teaching community. ADUC is seeking more co-operative agreements to have a collaborative relationship with other higher education libraries in UAE.

 

The Objectives, Purposes, and Scope of the Agreement include, but are not limited to, the following: 

  1. Supplement technical and technological growth of both organizations by mutual collaboration.
  2. Explore professional development and training avenues through courses, training, and relevant areas of interest in informational exchanges. 
  3. Allow use of respective e-resources, libraries, instructional materials, informational assets for each ADUC’s faculties and students’ active use. 
  4. Conduct seminars and workshops jointly on technical and academic fields.

 

Performance Measurement 

ALDAR University College library performance is evaluated annually through a survey administered to all stakeholders to assess their effectiveness and, when appropriate, to improve the offerings.