fbpx

GRADE APPROVAL AND CHANGE

ALDAR University Policy Library

STANDARD 6. STUDENTS
I. GRADE APPROVAL AND CHANGE

Search Document

Keyword(s)

The Policy

Faculty submits the students’ marks within 48 hours after the last day of examination. The Chair of the Department submits grades to the dean, who in turn presents them to the school council for approval. In continuation, the Dean communicates the confirmed grades to the Vice President for Academic Affairs office for submission to the General Registrar to have the grades published through the EIAS.

 

Grade Approval 

Faculty submits the students’ marks within 48 hours after the last day of examination. The Chair of the Department submits grades to the dean, who presents them to the school council for approval; Afterward, the Dean communicates the approved grades to the Vice President for Academic Affairs for submission to the Office of Admission and Registration to publish through the EIAS.

 

Grade Appeal

Students are entitled to a fair and objective evaluation of their academic work. A student who believes that he/she has a legitimate concern regarding a final course grade should contact the Office of Admission and Registration in writing to file a formal grade appeal no later than seven working days after the grade’s announcement as per the academic calendar.

 

Procedure:

  1. Students must complete and submit an appeal form (Grade Appeal Form) to the General Registrar within seven working days of final grade posting.
  2. The General Registrar submits the appeal forms to the Office of the Vice-President for Academic Affairs.
  3. The responsible department will then respond within three working days.
  4. The School Dean forms the grade appeal committee. The committee reviews the application subject to the approval of the Dean.
  5. Dean communicates to the Office of the Vice-President for Academic Affairs for onward communication to the General Registrar for action.

 

Change in Grades:

The following procedure will be followed by all faculty members when it becomes necessary to change a student grade previously submitted to the General Registrar:

  1. Grades for a course must be based only on work performed before the end of each semester. Grade changes are permitted only in cases of errors in calculating or recording grades.
  2. The faculty member will submit a grade change form or incomplete grade change form to the Department Chair.
  3. If the Department Chair approves the request for a change of grade, the form will be submitted to the respective Dean for approval. 
  4. If the Dean approves the request, the change of grade is communicated to the office of the Vice president for Academic Affairs to the General Registrar to make the appropriate change on the student record and notify both the student and the faculty member.