Academic progress

ALDAR University Policy Library

Standard 3. Educational programs
G. Academic progress

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The Policy

Students at ADUC are expected to meet satisfactory academic standards. The Academic Progress Policy is intended to provide a benchmark for students of minimal academic achievement and a transparent and equitable process for students with weak academic performance.

Students who are not achieving satisfaction across their course of study will receive specifically targeted advice and assistance at an early stage and the opportunity to be involved in planning their future study carefully with a Designated Advisor. However, if they fail to show improvement over a specified period, they will be dismissed.

The student’s CGPA progression over the semesters measures the student’s academic progress as maintaining a CGPA of 2.5 on a scale of 4.0 indicates a good academic standing, and the student must maintain a minimum CGPA of 2.0 to graduate as per the study plan.

The students who fail to maintain a minimum CGPA of 2.0 on a scale of 4.0 are placed on Academic probation.


Study Load

The course load for all undergraduate students in a regular semester will be 12 to 18 credit hours as per the study plan; however, it can exceed up to 21 credit hours if the student is graduating based on the study plan and approval of the Dean.

During the summer semester, students may register no more than six (6) credit hours in the summer Semester except for expected-to-graduate students who may register up to nine (9) credit hours on condition of the school dean approval.


Academic Probation

Academic probation is when a student can register for courses under certain conditions in terms of the semester. Academic probation aims to help low-performing students prove themselves academically to continue towards a successful degree program completion.

The conditions for placing a student under probation based on regular academic semester are as follows:

  1. Students with a CGPA of less than 2.00 by the end of their second academic semester will be placed on probation. The first warning will be issued to the student. The students under the first academic warning cannot register more than 4 courses, not exceeding more than 16 credit hours.
  2. The student will be issued a Second Academic warning if he fails to improve the CGPA above 2.0 during the first academic warning or the CGPA drops to less than 2.0 in any other semester. The student under the second academic warning can register not more than 3 courses, not exceeding more than 12 credit hours.
  3. The student will be issued a third academic warning if he fails to improve the CGPA above 2.0 during the second academic warning or any other semester after the second academic warning. The student under the third academic warning can register not more than 3 courses exceeding, not more than 12 credit hours. Two of the registered courses must be repeated courses.
  4. The probation cannot exceed three consecutive semesters. The concerned students must revert to good Academic standing within the set period. Failure to achieve a CGPA of 2.00 will lead to academic dismissal.
  5. Students placed on probation cannot register for courses without the approval of their Academic Advisor.


Good Academic Standing

Undergraduate Programs

Students are considered to be in good academic standing if they maintain at least a 2.0 CGPA for all degree credit courses attempted at ADUC. A CGPA of 2.0 or above is required for graduation.


Dean’s List

At the end of each Academic Semester, a Dean’s List of academically outstanding students is issued by the office of the General Registrar. The Dean’s list consists of the top 10% of the best performing students in each school. Dean’s list designation applies to only regular semesters.

The students listed in the Dean’s List will be awarded a Certificate of Achievement as a recognition for their good standing.


Student Time Limitation

The minimum and maximum periods of study at ADUC are as follows:


For Undergraduate Programs:

  1. Maximum period can be 1.5 times of the regular period as per the study plan
  2. Minimum shall be half of the regular academic period as per the study plan
  3. The maximum study period for the transferred student depends on the number of approved transfer


Add and Drop courses

Students may drop courses during the Add and Drop period (as mentioned in the Academic Calendar). Tuition fees of the courses dropped during the mentioned period are fully refundable. In contrast, the tuition fees of any course dropped after the add and drop are non-refundable.


Registered students may change their registration from one section of a course to another one provided that they are:

  1. no timing conflicts caused by changing to the new section with the other already registered courses
  2. seats are available in the section they are changing to.

Course section change is allowed during registration and until the end of the add/drop period.

Changing the course section does not require the approval of the academic advisor.


Course Selection

  1. After consultation with the academic advisor, students should select the courses they wish to register from their study plan before registering for these courses.
  2. The selection process of the courses takes place during the registration periods.
  3. To avoid registration errors, the registration system will automatically check the selected courses based on the following criteria:
  • The selected courses are listed in the student’s study plan.
  • The student has met the prerequisites of the selected courses if any.
  • The student has met the minimum credit hours required to register for the selected courses if any.
  • The minimum and maximum study load of the student should be adhered to.


Course Registration

  1. Course Registration is available to all students who completed the course selection process and not on academic hold.
  2. Students may register in courses shown in the Registration Department’s schedules, provided that seats are available and there are no timing conflicts in the schedules of the courses they register for.
  3. Once the seat is granted with no conflict and the payment is processed, the student will be officially registered.


Transfer to a New Program

  1. Admitted students may request to transfer to another program before starting their first semester of studies, subject to seats. However, they should meet the minimum admission requirements of the program they wish to join
  2. The availability of seats in the new program is a prerequisite to accepting transfer requests.


Withdrawal from Registered Courses

  1. Withdrawal from a registered course is allowed during the Withdrawal period for the semester specified in the academic calendar.
  2. A student may request a withdrawal from a course and receives a grade of “W” in the withdrawn course.


Withdrawal from ADUC

To withdraw from ADUC, they must visit the Office of Admission and Registration and complete the “Withdrawal Clearance Form”. Before submitting the form, students shall meet with the School Dean, the Dean of Student Affairs, to discuss the reason(s) for withdrawal from ADUC and provide any additional support that might be needed. However, the refund will apply as per the Refund Policy. If a student wishes to return to ADUC, they need to re-apply and be readmitted. Any new admission requirements and any new tuition fees will also apply.


Returning Students (Re-admission)

Students in good academic standing who leave ADUC for more than two consecutive regular semesters or four discontinuous regular semesters and wish to resume studies must submit a Readmission form.

The readmitted student is subject to ADUC academic rules and regulations. All admissions requirements in place at the time of readmission must be met, as well as the updated fee structure.