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ACADEMIC MISCONDUCT

ALDAR University Policy Library

Standard 3. Educational programs
ACADEMIC MISCONDUCT

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The Policy

Academic dishonesty is any act by the student which violates the policies and procedures of the institution. 

 

All academic work and materials submitted for assessment must be the work of the student.

Cheating is limited to copying from others’ work and providing unauthorized assistance and includes the use of devices or other surreptitious means to obtain falsely-derived passing scores on examinations.

 

Students are prohibited from submitting any material prepared by or purchased from another person or company.

All students are expected to take the process of advanced education seriously and act responsibly. Students who violate examination or assignment rules are subject to disciplinary action.

 

Academic dishonesty can happen in various actions of which some of them, which are conventionalized, are defined below. However, the academic dishonesty act is not confined to those defined below:

 

Academic Integrity

Academic Integrity is abiding by the Law, Policies, and Procedures of ADUC. Students shall maintain Academic Integrity by following the policies and procedures of ADUC, and any violation of these policies shall be considered an act of violating the integrity of ADUC. 

 

According to established penalties, students who violate academic integrity standards will be subject to disciplinary measures as per Policy Statement.

 

The case of violating the academic integrity of ADUC can be reported by any Unit/Department/Individual directly to the office of the Vice-President. The office of the Vice-President shall treat the case as per the committee mentioned in Standards 1C-Ad-Hoc Committees of ADUC Policy and Procedures. 

 

Infraction

An infraction is an act of violating a Policy Statement, Guideline, Regulations, Administrative Orders, Code of Conduct, or any legal aspect. Following are most common but not limited to:

 

Violating the Examination Code of Conduct: The ADUC specifies clear guidelines for students to appear and attempt any examination in the Classroom or the Laboratories. The examination guidelines are communicated to the student through various formal channels and mentioned in the examination paper. The non-compliance with those guidelines shall be considered an infraction act and shall be reported by the invigilator through Infraction Report Form. 

 

Use of Unfair means: The use of unfair means comprises the following:

  1. Carrying electronic gadgets or any other machine/object which is not related to the exam or not permitted specifically by the Instructor.
  2. Carrying printed or written material in any form, except the one specifically allowed by the instructor or the Examination Policy. 
  3. Accessing prohibited information during examinations conducted in Laboratories, computers, or any other Electronic device.
  4. Disturbing the examination environment or surroundings by physical movement, noise, repeated queries from the invigilator, or any other activity of similar nature.

 

Fabrication

Fabrication is to intentionally falsify or invent any data, information, or citation in any academic activity without copyright. The acts of fabrication include, but not limited to the following:

  1. Claiming or formally submitting any material prepared by someone else. 
  2. Re-submitting the academic work already evaluated under the same course or any other course.
  3. Copyright infringement as a student of ADUC, in any form as per the UAE Federal law.
  4. Helping others in any form facilitates the act of Fabrication.

 

Plagiarism

The act of Plagiarism has been defined as follows:

“Plagiarism is presenting someone else’s work or ideas as your own, with or without their consent, by incorporating it into your work without full acknowledgment. All published and unpublished material, whether in manuscript, printed, or electronic form, is covered under this definition. Plagiarism may be intentional or reckless, or unintentional. Under regulations for examinations, intentional or reckless plagiarism is a disciplinary offense.”

 

“Plagiarism is the act of stealing someone else’s property and claiming it as one’s own. This property might be a paper, a book, an idea, a computer program, an experiment, an exam paper, an answer, etc. Being free, a person is entitled to act in accordance with one’s beliefs, but it is wrong to plagiarize. Therefore, a person caught plagiarizing or stealing will be subjected to ADUC’s code of conduct and punished accordingly. Students are alerted to this misdemeanor and are encouraged to behave properly and avoid exposing themselves to the consequences of this unethical and illegal behavior.”

 

In the light of the above definitions, the following activities but not confined to shall be considered as an act of Plagiarism:

  1. Extracting or reproducing substantial information from a source without proper citations, references, and acknowledgments. 
  2. Modifying and submitting someone else work by doing artificial changes like paraphrasing, using synonyms, re-wording, etc.
  3. Modifying and submitting own work, which has been already evaluated under the same course or any other course, by doing artificial changes like paraphrasing, using synonyms, re-wording, etc.
  4. Changing the text’s nature in soft format by inserting text from other languages or using machine language to deceive the Similarity/Plagiarism check software.

 

Academic Dishonesty Procedure

  1. Students shall be given orientation about ADUC rules, regulations, and procedures of Academic Dishonesty
  2. The faculty member who discovers the academic integrity violation completes a report describing the disciplinary infraction incident
  3. Submit the report to the Department Chair
  4. After review, the Department Chair decides on the appropriate action to take based on the particular case
  5. Distribute copies of the violation report to the student, concerned faculty member, Department Chair, and the Office of Admission and Registration.
  6. The Office of Admission and Registration places a copy of the report in the student file.
  7. Concerned Faculty shall have access to the electronic version of the Record of Misconduct.

 

Detecting the Plagiarism

The detection of any act of Plagiarism is the sole responsibility of the Instructor. The instructor is facilitated by the access to Similarity Check Software (SCS), Electronic Research databases and can ask help from the Library services to ensure the genuineness and originality of a student’s submission.

 

The instructor must check for Plagiarism irrespective of the similarity percentage by the similarity check software. There is no minimum or maximum limit to treat the similarity reports generated by the SCS. The basic assumption while referring to the Plagiarism report generated by any SCS shall be as follows:

 

“The similarity percentage of even 1% can be an act of Plagiarism while any other percentage might not be depending upon the nature of information plagiarized”. 

 

The SCS shall be decided by the Schools based on their requirement and maintain a usage policy accordingly. The schools can use more than one SCS to ensure that they are comprehensively checked for Plagiarism. The College Council shall approve the usage policy of SCS. 

ADUC has adopted “Turnitin” an Internet-based plagiarism detection software at the Institutional level, to detect plagiarism or fabrication in the assessments.

Reference: Turnitin usage policy.

 

Disciplinary Measures

In the event of any act of Academic Misconduct in the Continuous/Formative Assessment, the following disciplinary measures will be applied as per policy:

 

  • First-Time Offense 

The instructor should assign a grade of zero to the student work and report the case to the school’s dean. The dean will send a warning letter to the student. A copy of the warning letter will be sent to the Office of Admission and Registration to be kept in the student record. 

 

  • Repeated Offense 

The faculty must report the incident to the School Dean. The Dean will summon the Academic Disciplinary Committee members for further action. Disciplinary measures depend on the severity of the offense. They could range from failing the student in the course, suspension for one academic semester, to permanent dismissal from ADUC. 

In the event of Academic misconduct during Final and Mid Term examinations, the following procedure will be applied: 

  1. The invigilator(s) must submit a written report supported by evidence to the Examination Committee. 
  2. The Examination Committee must communicate all cases to the Academic Disciplinary Committee for further actions.