ALDAR University Policy Library

Distance Learning Policy

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Distance Learning Policy

Table of Contents

1.Definitions/Terminology.. 267

2.Objective.. 268

3.Scope.. 268

4.Authority.. 269

5.Policy.. 269

6.Course Assessments. 270

7.Grading.. 270

8.Procedural Principles. 271

9.Rolesand Responsibilities. 271


Policy Code

Approved By

Approval Date

Effective Date

Sections Modified



College Council

March 4, 2020

March 8, 2020

Alignment with the Standards MOE 2020/CAA 2019



Board of Trustees

March 7, 2020



College Council

March 20, 2020


Grading Policy Updated

Board of Trustees





CAA: is the Commission for Academic Accreditation at the Ministry of Education in UAE.

ALDAR: is ALDAR University College

Distance Learning: Distance Learning is an alternate mode of delivery through electronic channels for the courses and the programs, in the event when the teacher and student are in physically separate locations

The delivery can be conducted in Synchronous as well as Asynchronous

Synchronous learning:  refers to a learning event in which a group of students are engaging in learning at the same time.

Asynchronous learning: refers to the idea that students learn the same material at different times and locations.


To mitigate the risk of disruption or deviation of Academic plans due to uncertain/unforeseen or emergency situations.

To ensure the continuity of course delivery and assessment through distance learning mode as per the Syllabus and Commission for Academic Accreditation standards at the Ministry of Education (CAA).

To comply with the following:

CAA Standards 2019

Standard 3. xi. The quality of learning opportunities delivered through flexible and distributed arrangements, including e-learning, is managed effectively.

Stipulation 3.11.4 courses and programs offered through distance learning modes apply international best practices used in e-learning, and comply with the requirements of Annex 15: Courses Taught Through e-Learning;

Annexure 15: Courses Taught Through e-Learning


The policy applies to all courses in the academic programs accredited by the CAA offered by ALDAR.

The policy will be activated in case of situations when the Faculty and Student contact is not possible in physical classroom or they cannot meet physically as a formal gathering.


 This policy is made under ALDAR Board of Trustees and supports compliance with the:

CAA Standards 2019;

National Qualification Framework (QFEmirates);

Ministry of Education Framework for the Compliance Inspection of Higher Education Institutions 2020.


All other ALDAR policies and procedures remain in effect during the implementation of Distance Learning Mode policy.

Course Delivery

The content of the course shall be delivered through distance learning mode.

The Institutional Learning Management System (LMS), Content Management System (CMS), Third party applications, Simulations and Digital Lab applications will be instrumental tools to manage the distance learning mode.

The Institutional Effectiveness office shall conduct Pre-Survey among the respective students to ensure their readiness, accessibility and availability of the instrumental tools.

The instructor shall control the approved format of the electronic sessions.

The instructor shall maintain the duration and breaks during delivery of the distance learning mode i.e., equivalent to Credit Hour and Contact hours as per the Syllabus.

The instructor shall maintain the delivery of the content as per the schedule mentioned in the syllabus.

The instructor shall mark the attendance of the students

The instructor shall announce to the students, the time and duration of their availability as “office hours” according to the defined distance learning mode.

The instructor shall publish the content to the students at the Pre and Post sessions respectively.

The instructor shall fulfil a feedback survey after the period of distance learning delivery.

The student shall fulfil a feedback survey after the period of distance learning delivery.

Course Assessments

The instructor shall assess students according to the syllabus of the course including Course Learning Outcome (CLO) mapping, assessment scheduling, formatting, weight, duration.

The instructor shall follow the following online exam control procedures using the approved instrumental tools:

Limiting exam time

Limiting student access

Verifying Student ID

Changing test characteristics


The grading system remains in effect during the implementation of Distance Learning Policy Mode however the student has the free choice to convert his r her actual grade in “PASS/FAIL” grade.

The student will be allowed three days after the declaration of Final grades to indicate his/her choice to convert the Actual Grade to a Pass/Fail grade in any Course.  In the event that the Actual Grade is converted to Pass/Fail, the Registrar office will keep record of the Actual Grade.

The “PASS/FAIL” grade will be recorded on the Student’s Transcript, indicating the Semester(s) that were offered using Distance Learning due to the current exceptional circumstances, and also indicating the Courses for which the Student chose to convert the Actual Grade to a Pass/Fail grade.”

The student shall apply through EIAS (ALDAR Student Portal) to opt for “PASS/FAIL” grading system through the grade appeal form within the three days from the declaration of Final Exam results.

The course opted under “PASS/FAIL” grading system will not be considered for GPA or CGPA calculation.

Procedural Principles

College Council shall recommend the activation of distance learning mode of delivery of the courses

 Board of Trustees shall approve the activation of the distance learning mode of delivery of the courses

Schools switch the mode of delivery of the courses to distance learning mode.

Institutional Effectiveness shall assess the distance learning mode of delivery of the courses and evaluate its effectiveness.

The student may make a request to convert the actual grade to “PASS/FAIL” to the registration department.

The Registrar shall keep proper documentation of the request of the Student to convert the grade to “Pass/Fail” grade.

Roles and Responsibilities




Deans, Chairs, and Faculty

Quality Assurance & Evaluating the effectiveness  

Director, Institutional Effectiveness


Administrative & Finance Director and Head of IT services 

Policy Approver: Board of Trustees and College Council

Policy Steward: Vice-President for Academic Affairs

Publication Location(s):

Policies and Procedures Manual


Student Handbook

 Next Review: As per the requirement of the policy steward.